Contracts Analyst

Overview

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by ensuring that core business areas are efficient, innovative, transparent, and customer focused.

The incumbent works under the direction of the Staff Services Manager I (SSM I), Chief, Contracts and Fiscal Unit (CFU), of the Substance and Addiction Prevention Branch (SAPB) to provide administrative and programmatic support and analyses.

The Analyst II is responsible for administrative tasks, including  coordination of solicitation methods, contract development and processing, procurements and grants management, tracking and monitoring contractual expenditures, performing complex technical analytical duties to support surveillance, prevention, evaluation and media efforts by providing fiscal oversight, budget management,  administrative, and coordination and collaboration with federal, state, stakeholders and local agencies including the California Department of Justice (DOJ) and the California Department of Health Care Services (DHCS).

The Contracts Analyst prepares, tracks, and manages agreements’ budgets, and reconciles monthly expenditures, encumbrances, and balances. Prepares and assists with development of contracts, RFA/RFPs(Request for Applications/Request for Proposals), intergovernmental negotiations and coordinates the approval process with the Program Support Section. Serves as lead and subject-matter generalist to SAPB staff and managers on complex administrative policies and procedures, including contractual guidelines, grant reporting, procurements, and contract services. Makes recommendations to management on a broad spectrum of administrative and SAPB-related problems. Prepares communications for funding agencies, including progress reports, continuation applications, and grant notes; obtains approvals; and manages public inquiries from receipt through resolution.

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/CDPHRecruitment

You will find additional information about the job in the Duty Statement.

 

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

The Substance and Addiction Prevention Branch (SAPB), within the Center for Healthy Communities, aims to reduce individual, social, and environmental harm from addiction and substance use through research-driven prevention, education, and treatment. SAPB houses CDPH’s overdose, youth cannabis prevention, alcohol, and problem gambling programs, creating synergy between substance use and addiction prevention efforts. In addition to efforts related to addiction and substance use, SAPB examines a wide range of societal, community, and social influences on individual consumption and the resulting social and behavioral outcomes. This work supports Department-wide initiatives around behavioral health (e.g., mental health and substance use).

“The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year.”

 

“The CDPH is currently an E-Verify employer. ”

Department Website: https://www.cdph.ca.gov

Key Responsibilities
In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge and experience in the state contractual process, contract acquisition, development and management, and financial management

• Proficient in MS software (Word, Excel, Access, PowerPoint)

• Possess knowledge and experience of basic principles of contractual procedures and methods used by private or public agencies and organizations of state government; applicable laws, contracts, rules, and statutes

• Effectively analyze data

• Organized, self-starter, detail oriented, ability to multi-task complex contractual projects • Ability to resolve concerns at the lowest possible level, complete tasks and provide a quality work product with minimal supervision

• Communicate effectively and tactfully (verbally and in writing) when interacting with internal/external staff throughout the state and the general public

• Work individually and in a team environment

• Excellent customer service

• Positivity in a changing, exciting environment

• Possess proficient writing and grammar skills