Overview
About this Role
All California Department of Public Health (CDPH) employees perform work that is of the utmost importance, where each employee is important in supporting and promoting an environment of equity, diversity, and inclusivity, essential to the delivery of the department’s mission. All employees are valued and should understand that their contributions and the contributions of their team members derive from different cultures, backgrounds, and life experiences, supporting innovations in public health services and programs for California.
Competencies
The competencies required for this position are found on the classification specification for the classification noted above. Classification specifications are located on the California Department of Human Resource’s Job Descriptions webpage.
Job Summary
This position supports the California Department of Public Health’s (CDPH) mission and strategic plan independently completing personnel transactions related to Industrial Disability Leave (IDL), Non-Industrial Disability Insurance (NDI), State Disability Insurance (SDI), Worker’s Compensation, Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA) and Catastrophic (CAT) Time Bank for the CDPH employees. This includes updating leave balances via the California Leave Accounting System (CLAS); processing accounts receivables; preparing garnishments; and processing benefits transactions, direct pay, and/or Consolidated Omnibus Budget Reconciliation Act (COBRA) for benefits; and overseeing retirement disabilities.
The Senior Personnel Specialist (Sr. PS) serves as the expert staff resource responsible for the most difficult and complex personnel/payroll issues related to disability benefits. The Sr. PS researches critical personnel problems and recommends alternative solutions; reviews various control agency letters, memos, and bargaining contract provisions; and develops, revises, and recommends internal procedures as necessary. The Sr. PS also functions as a team member on personnel-related projects.
The incumbent works under the general direction of the Supervisor I of the Payroll and Benefit Services Unit (PBSU).
Key Responsibilities
30% Process all personnel and payroll documents related to the issuance of disability pay and benefits utilizing the State Controller’s Office (SCO) online automated system. Perform highly complex mathematical calculations and conduct in-depth research and interpretation of resource manuals to ensure compliance with laws, rules, and policies. Process post-injury restoration of leave credits and update leave balances via the California Leave Accounting System (CLAS); verify reported disability absences by reconciling leave attendance documents (form STD 634) with approvals from authorizing agencies. Review attendance documents for accuracy and authorize the release of all disability payroll. Calculate and forecast disability earnings based on approved claims and prepare salary advances when appropriate. Prepare and update benefit documents, employment history on Personnel Action Request (PAR) documents, and payroll records to ensure accurate employment history. Independently investigate and resolve critical personnel issues, escalating to management when necessary.
25% Responsible for case management of FMLA/CFRA claims. Conduct thorough monthly reviews and track FMLA/CFRA absence request documents for both new and on-going FMLA eligibility determinations. Track FMLA/CFRA hours toward the 480 hours cap within a rolling 12-month period and entering FMLA/CFRA used hours into the CLAS system. Independently research and apply the Federal guidelines and Memoranda of Understanding (individual collective bargaining contracts) when making eligibility determination. Act as the liaison with the managers, supervisors, and employees to obtain confidential and sensitive information (that relates to the medical reason an employee is absent from work) or additional information for current or potential FMLA cases. Responsible for composing and sending personalized FMLA notification letters, pamphlets, and medical certification information to eligible employees.
20% Work closely with managers, supervisors and administrative staff to facilitate the approval and establishment of requests for CAT leave banks. Manage CAT leave case records and ensure on-going and closed CAT leave banks are accurate. Prepare comprehensive CAT leave bank folders, print leave balances, and maintain manual leave cards for effective tracking of donated and used CAT leave bank hours. Update donors leave balances in CLAS system.
20% Independently resolve the more complex and sensitive problems related to payroll transactions, requiring expert interpretation of relevant laws and rules as they apply to Department and control agency requirements. Establish accounts receivable for collection of monies owed to the department due to employee overpayments. Recommend and develop departmental personnel/payroll procedures that align with personnel/payroll policies established by control agencies, ensuring best practices are upheld. Participate in the implementation of these internal policies to ensure adherence to personnel/payroll policies, enhancing operational efficiency and compliance.
5% Perform other job-related duties as required.
Qualifications
All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others.
Conflict of Interest (COI)
Background Check and/or Fingerprinting Clearance
Medical Clearance
Travel:
Bilingual: Pass a State written and/or verbal proficiency exam in
License/Certification:
Other:
About California Department of Public Health (CDPH)
CDPH works to protect the public's health in the Golden State and helps shape positive health outcomes for individuals, families and communities. The Department's programs and services, implemented in collaboration with local health departments and state, federal and private partners, touch the lives of every Californian and visitor to the state 24 hours a day, 7 days a week.
Our Shared Vision
CDPH public health professionals, researchers, scientists, doctors, nurses, and other staff members have a shared vision to protect and improve the health of all Californians. We are dedicated to public service and passionate about our work and the people and communities we serve and protect.
Diversity Statement
At CDPH, equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.
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