Overview
About this Role
Job Summary This position supports the California Department of Public Health’s (CDPH) mission of advancing the health and well-being of California’s diverse people and communities and strategic plan of enhancing services through agile operations, by coordinating management of human immunodeficiency virus (HIV)/sexually transmitted disease (STD) prevention contracts, conducting budget and fiscal analysis, developing and implementing standard operating procedures for branch functions, and serving as a key point of contact for funded entities. The Analyst II leads and coordinates a wide range of business, fiscal and contract administration functions for the HIV Prevention Branch. Incumbent is a point of contact and is responsible for CDPH 2388 (Rev. 10/2024) Page 1 of 3 State of California – Health and Human Services Agency California Department of Public Health managing HIV/STD prevention contracts, conducts budget and fiscal analysis, identifies innovative process improvements, develops and implements standard operating procedures (SOPSs) and provides ongoing support to local health jurisdictions (LHJs), community-based organizations (CBOs), and other funded entities. The incumbent works under direction of the Supervisor I in the Business Development Unit (BDU).
Key Responsibilities
30% Contract management Serves as the primary coordinator for HIV prevention contracts and grants. Leads the development, review and execution of new grant agreements and contracts; provides guidance to branch staff on contract management processes, policies and procedures. Reviews contract scopes of work, supporting elements and exhibits, contract amendments, and other required documents. Maintains current knowledge of all contracting processes, procedures, and requirements and serves as liaison between the HIV Prevention Branch, Office of AIDS (OA) Support Branch, and CDPH Contract Management Unit. Identifies and addresses potential barriers to contract initiation or implementation and works with supervisor to address any contracting issues. Develop, document, and disseminate contracts management processes and develops educational job aids and training tools for other Branch staff and contractors on contracting requirements.
30% Budget and fiscal analysis Acts as the main point of contact for contractors and grantees regarding budget and fiscal matters. Develops and implements budget monitoring procedures and recommends policy improvements. Reviews and routes invoices for processing,; ensures compliance with program and CDPH fiscal and accounting requirements. Provides technical assistance and high-quality customer service to funded partners. Develops and conducts trainings on budget development, budget monitoring, and budget revision for branch staff, and contractor and grantee staff. Maintains a computer-based invoice application and budget tracking system for all contracted entities such as local health jurisdictions (LHJs), community based organizations (CBOs),. for HIV Prevention Branch funds. Conducts fiscal analysis to support program budget planning and invoicing to inform programmatic decision-making.
20% Monitoring and reporting Leads the development and implementation of contracted entity site visit tools. Participates in joint site visits with assigned HIV Prevention Program and other OA Staff. Reviews and monitors fiscal and budget activities to assure LHJs and CBOs have fiscal monitoring controls in place to track and identify HIV prevention funds, expenditures, and inventory. Prepares and completes site visit reports to management. Develops and implements a statewide HIV Prevention Branch contract monitoring process, including overseeing and evaluating contractor’s fiscal performance. Provides input and recommendations to Prevention Program Staff on reporting requirements, writing analyses and recommendations on program evaluations, and other drills as requested. Establishes and maintains rapport and effective working relationships within CDPH, and with local health department representatives, CBOs, and the public; attends required meetings, trainings and conferences.
15% Standard operating procedures (SOPs) Develops, documents, disseminates, revises, and implements SOPs to support the efficient functioning of the HIV Prevention Branch. SOPs may cover business operations, administration functions, travel requests, request for applications, contract development, purchase orders, contract amendments, budget revisions, memorandums of understanding, document approval, communication protocols, and the development of financial reports. Ensures SOPs are clear, accessible, and aligned with departmental policies.
5% Performs other Analyst II job-related duties as required.
Qualifications
All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others.
The competencies required for this position are found on the classification specification for the classification noted above. Classification specifications are located on the California Department of Human Resource’s Job Descriptions webpage.
Conflict of Interest (COI)
Background Check and/or Fingerprinting Clearance
Medical Clearance
Travel: Requires travel of up to 10% per month statewide.
Bilingual: Pass a State written and/or verbal proficiency exam in
License/Certification:
Other:
About California Department of Public Health (CDPH)
CDPH works to protect the public's health in the Golden State and helps shape positive health outcomes for individuals, families and communities. The Department's programs and services, implemented in collaboration with local health departments and state, federal and private partners, touch the lives of every Californian and visitor to the state 24 hours a day, 7 days a week.
Our Shared Vision
CDPH public health professionals, researchers, scientists, doctors, nurses, and other staff members have a shared vision to protect and improve the health of all Californians. We are dedicated to public service and passionate about our work and the people and communities we serve and protect.
Diversity Statement
At CDPH, equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.
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