Office Assistant V

Overview

OFFICE ASSISTANT V

Position # 611322                                                                  Salary Range:       $41,274- $65,235

Primary Purpose of Position: This position performs technical clerical, routine administrative duties in the administrative division. This position makes administrative decisions based on knowledge of the department programs, procedures, laws and regulations. Work involves assisting the Deputy Human Services Director, Program Coordinators, Administration staff member and may include interaction with the public in providing information, preparing and issuing reports and receiving and processing of documents. Employee is responsible for answering the telephone, entering data pertaining to the Administrative Division programs, serve as a back for processing vital records, processing travel request and other activities in the computerized files, maintaining an electronic financial back up system and preparing a variety of records, reports, documents and correspondence. This employee may prepare weekly and monthly reports and performs other duties as assigned. This employee reports to the Deputy Human Services Director.

Knowledge, Skills, and Abilities: Substantive knowledge of office or work unit procedures, methods and practices. Substantive knowledge of office process and procedures and ability to apply them in the analysis of information and in decision making. Substantive knowledge of and ability to use correct grammar, vocabulary, spelling, and office terminology to compose and/or proofread correspondence, reports and materials. Considerable ability to record, compile, summarize, and analyze data. Ability to plan, prioritize, organize and review administrative and/or office work flow and procedures. Ability to communicate effectively both orally and in writing. Ability to plan and coordinate a volume and variety of appointments, meetings, conferences and workshops. Ability to interpret and explain office rules and regulations.. Ability to exercise judgment and discretion in problem situations. Ability to answer inquiries independently and coordinate a variety of resources in acquiring information. Ability to train and manage a group of subordinate employees.

Minimum Education and Experience: Graduation from high school and demonstrated possession of knowledges, skills and abilities gained through at least three years of office assistant/secretarial experience; or completion of a two-year secretarial science or business administrative program with one year of experience as described above; or an equivalent combination of training and experience.

Posting Date:          10/22/2026                                                                              Closing Date:        11/06/2026