Administrative Aide JR-0001148

Overview

Job Description:

Responsibilities

Health Research, Inc. is seeking an Administrative Aide. This position will be part of a dynamic team aiding in the AIDS Institute’s mission to end epidemics, fight stigma, and promote health for all New Yorkers. The Bureau of HIV/AIDS Epidemiology conducts routine HIV and AIDS surveillance, innovative surveillance projects, and special HIV/AIDS epidemiologic research, including behavioral surveillance of persons at risk for HIV and interview studies of persons receiving medical care for HIV. Data dissemination activities allow the NYSDOH and community agencies to monitor and track the HIV/AIDS epidemic in NYS. The bureau also provides information to target resources and to evaluate programs.

The Administrative Aide will provide administrative support for the Bureau Director and Assistant Director and other staff within the AIDS Institute’s Bureau of HIV/AIDS Epidemiology. Responsibilities include managing the Bureau Director’s calendar, coordinating schedules and Bureau calendars, scheduling meetings, and handling all logistics, answering, and triaging telephone calls, assisting with creating/editing presentations, documents, and spreadsheets, preparing travel paperwork, and making travel arrangements, assisting with BHAE purchasing activities, and performing other related duties as assigned.

Minimum Qualifications

Bachelor’s degree in a related field; OR an Associate degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.

Preferred Qualifications

At least three years of experience providing administrative support to staff in an office setting. Experience working with a variety of software, including MS Office (Word, Excel, and Power Point) in the preparation of documents, graphs, slides, presentations, and spreadsheets. Experience with e-mail systems, specifically Outlook, and electronic calendars. Experience with data entry and strict handling requirements for sensitive and/or confidential data or information. Experience managing multiple phone lines.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

This position requires that the incumbent will report to the official work location and live within commuting distance to the official work location. Telecommuting will be available.

HRI participates in the E-Verify Program.

HRI has a long-standing dedication to diversity, equity, and inclusion in our workforce. HRI is committed to the principle of non-discrimination in all phases of its employment procedures and practices.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

Health, dental and vision insurance – Several comprehensive health insurance plans to choose from;
Flexible benefit accounts – Medical, dependent care, adoption assistance, parking and transit;
Generous paid time off – Paid federal and state holidays, paid sick, vacation and personal leave;
Tuition support – Assistance is available for individuals pursuing educational or training opportunities;
Retirement Benefits – HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
Employee Assistance Program – Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
And so much more!