Overview

Position Overview
Under the general direction of the Administrator and the General Counsel, the Administrative Assistant will provide general support for the development and execution of programs and activities of the CON program. This includes: assisting with managing the HFSRB database; creating new tracking sheets that are needed; conducting investigations and studies of a limited scope regarding CON activities; maintaining written procedures for HFSRB processes; assist in the drafting, editing creating general correspondence for HFSRB members and staff; securing meeting locations for HFSRB; preparing travel vouchers for HFSRB members and staff; preparing legal notices for CON projects to be published in Illinois newspapers; Assist in the identification of potential compliance issues which may require action by the HFSRB. Serves as a liaison to the general public, other state and federal agencies and resource organizations.

Essential Functions

  • Provides support for complex databases, including the IHFSRB database.
  • Provides support for administration of the program; aids the State Board staff in the determination of completeness of applications, determination of applicants’ reviewability, and review of State Board staff reports.
  • Coordinates transaction data activities; performs data collection and management information for administrative and management reports; maintains electronic logs and all files of these reports; identifies trouble areas and recommends solutions; and converts documents to electronic formats and communication software.
  • Assists the State Board’s Legal Counsel in identifying potential compliance issues, generating reports, letters and legal documents, referring compliance matters to the State Board’s Legal Counsel and preparing legal files for administrative hearings.
  • Serves as liaison to the general public, other state and federal agencies, and research organizations; coordinates administrative requests for information on division programs; coordinates the dissemination of information among division programs.
  • Attends State Board and Long-Term Care Facility Advisory Subcommittee meetings as needed.
  • Provides support for the Long-Term Care Facility Advisory Subcommittee.
  • Prepare, compile and disseminate documents to Subcommittee members and staff.
  • Supports staff, the Board, the Subcommittee by making travel arrangements, preparing travel vouchers, scheduling meetings and attending meetings and public hearings as necessary.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
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About Illinois Department Public Health

In Illinois, if you have eaten at a restaurant ... required hospital or nursing home care ... vacationed at a campground or swam at a public beach or pool ... drank a glass of milk ... got married or divorced ... had a baby, the Illinois Department of Public Health (IDPH) has touched your life in some important way.

Assuring the quality of our food, setting the standards for hospital and nursing home care, checking the safety of recreation areas, overseeing the inspection of milk producing farms and processing plants, maintaining the state's vital records and screening newborns for genetic diseases are just some of the duties of IDPH.

In fact, IDPH has 200 different programs that benefit each state resident and visitor, although its daily activities of maintaining the public's health are rarely noticed unless a breakdown in the system occurs. With the assistance of local public health agencies, these essential programs and services make up Illinois' public health system, a system that forms a frontline defense against disease through preventive measures and education. Public health has provided the foundation for remarkable gains in saving lives and reducing suffering. Today, life expectancy is 80 years for women and 74 years for men compared with fewer than 50 years at the at the beginning of the 20th century.

In the past, IDPH directed state efforts to control smallpox, cholera and typhoid, virtually eliminated polio, reduced dental decay through fluoridation of community water supplies, and corrected sanitary conditions that threatened water and food supplies.

Today, IDPH has programs to deal with persistent problems that require continued vigilance – infectious diseases, such as AIDS (acquired immunodeficiency syndrome), HIV (human immunodeficiency virus), SARS (severe acute respiratory syndrome) and meningococcal disease; foodborne and communicable diseases, such as E. coli 0157: H7, monkeypox, salmonella and West Nile virus; vaccine preventable diseases; lead poisoning; lack of health care in rural areas; health disparities among racial groups, breast, cervical and prostate cancer; Alzheimer's disease; and other health threats -- sexually transmitted diseases, tobacco use, violence, and other conditions associated with high-risk behaviors. In addition, IDPH has been charged with handling the state's response to the COVID-19 pandemic and the threat of bioterrorism.

IDPH, which is one of the state's oldest agencies, was first organized in 1877 with a staff of three and a two-year budget of $5,000. IDPH, now has an annual budget of $2.9 billion in state and federal funds, headquarters in Springfield and Chicago, seven regional offices located around the state, three laboratories, and 1,200 employees.

IDPH is organized into 12 offices, each of which addresses a distinct area of public health. Each office operates and supports numerous ongoing programs and is prepared to respond to extraordinary situations as they arise.