Overview
Responsibilities
The Administrative Aide is located in Grants Administration, Office of Public Health, and will have responsibilities associated with the administrative and fiscal support of grants awards involving multiple programs within the Department of Health. The Administrative Aide will be responsible for processing grant related transactions such as: purchase requisitions, contract budgets and vouchers, personnel related transactions and other grant related transactions. The incumbent will monitor group email accounts, review transactions for completeness and accuracy, resolve issues, update tracking systems, draft correspondence and prepare reports. Additional duties include answering the main phone line and directing calls, tracking equipment purchases, conducting follow-up, responding to inquiries and other grant related duties as assigned.
Minimum Qualifications
Bachelor’s degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.
Preferred Qualifications
At least one year of experience with tracking budgets, at least one year of experience processing purchasing paperwork and paperwork associated with contractual agreements; at least one year of administrative experience; at least one year of financial experience; excellent communication, interpersonal and organizational skills; experience reviewing documents for accuracy and completeness with proven attention to detail; and proficiency in MS Word and Excel.
Preferred Qualifications
Experience using Workday. Experience maintaining records, and compiling reports.
Conditions of Employment
Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.
The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available.
HRI participates in the E-Verify Program.
Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans
www.healthresearch.org
About Health Research, Inc.
Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
HRI offers a robust, comprehensive benefits package to eligible employees, including:
Health, dental and vision insurance – Several comprehensive health insurance plans to choose from; Flexible benefit accounts – Medical, dependent care, adoption assistance, parking and transit; Generous paid time off – Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support – Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits – HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program – Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more!
About Health Research, Inc.
Health Research, Inc. (HRI) contributes to the health and well-being of the people of New York State by complementing and enabling the strategic public health goals of the New York State Department of Health (DOH), Roswell Park Cancer Institute Corporation (RPCIC), and other health-related entities.
HRI provides best-in-class resource administration for stakeholders and programs related to the work and priorities of the Department of Health and its other partners. HRI does this through the provision of knowledge, expertise, funding guidance, and fiduciary oversight of sponsored program funding for public health and research programs in concert with community partnerships.
