Overview
We are seeking a highly organized and proactive Virtual Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate is a self-starter with excellent communication, time management, and problem-solving skills who can manage multiple priorities in a fast-paced, remote environment.
Key Responsibilities
Manage and maintain executive calendars, appointments, and travel arrangements.
Coordinate meetings, prepare agendas, and take detailed meeting notes.
Handle confidential information with discretion and professionalism.
Assist in preparing reports, presentations, and other business documents.
Monitor and organize email inboxes; draft and respond to correspondence as needed.
Conduct research, compile data, and prepare materials for decision-making.
Liaise with internal teams and external stakeholders on behalf of the executives.
Manage expense reports, invoices, and basic bookkeeping tasks as required.
Support project management and follow up on key deliverables.
Perform general administrative tasks to ensure smooth daily operations.
Qualifications
Proven experience (3+ years preferred) as an Executive Assistant, Virtual Assistant, or similar administrative role.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Google Workspace, Microsoft Office, Zoom, Slack, and project management tools (e.g., Asana, Trello, ClickUp).
Ability to work independently, anticipate needs, and handle sensitive information.
Reliable internet connection and a dedicated workspace.
Preferred Qualifications
Experience supporting C-level executives or founders.
Background in [industry — e.g., tech, finance, marketing, or professional services].
Familiarity with CRM systems (HubSpot, Salesforce, etc.).
Flexible availability across time zones.
Benefits
Fully remote position — work from anywhere.
Flexible schedule.
Professional growth opportunities.
Collaborative and supportive team culture
