Overview
About this Role
Job Summary
This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by performing the grant management functions of the Center for Laboratory Sciences (CLS) to ensure fiscal responsibility enabling the efficient and timely delivery of public health laboratory services, ultimately supporting health and safety of California’s residents.
The Analyst II, acting as a Grant Analyst, independently performs administrative, operational support and program service duties with a high level of complexity. The Analyst II utilizes a wide variety of analytical techniques to resolve complex government problems; develop and evaluate alternatives; including analyzing grant data and presenting milestones and information effectively both orally and in writing; consults with and advises CLS leadership and administrators on current CDC grants and grant opportunities.
The incumbent works under the direction of the Supervisor II, Fiscal & Grants Management Section in the Business Operations Branch.
Key Responsibilities
Track federal CDC Grant funding allocated to the Center. Monitor the allowable and unallowable costs under the CDC funding guidance and verify expenditures align with approved budgets and program purposes. Perform the more complex administrative duties such as review and validate drawdown and reimbursement requests to ensure costs are eligible, properly documented, and supported prior to submission. Coordinate with Finance program managers to resolve funding discrepancies, reporting issues, and expenditure questions related to CDC awards. Track CDC funding streams, cooperative agreements, and program supplements to ensure expenditures are properly attributed to the correct award and funding source. Support preparation and review of required financial reports, reconciliation schedules, and supporting documentation for CDC reporting and audits. Serve as technical resource to program and administrative staff regarding CDC funding rules, cost principles, and financial compliance requirements. Respond to inquiries concerning Unit administrative activities and prepare correspondence in response to inquiries from the CLS leadership, Department’s Accounting, Budget, and Business Services Section.
Review budgetary and accounting tasks necessary to conduct the grant audit activities. Develop spreadsheets to analyze allocations of grant resources and identify deficiencies; maintain control and monitor budget expenditures; problem solving and facilitation of effective budget operations; and reconciliation of financial reports per grant.
Assist in grant management for the Center including tracking, monitoring and evaluation of grants. Ensure Programs maintain strict adherence to grant guidelines and reporting requirements. Ensure fiscal accountability, programmatic stewardship, and regulatory alignment with the grant agreement. Enforce internal controls to uphold compliance standards.
Prepare grant reports, spreadsheets, and presentations for CLS leadership, the Director’s Office, and other reporting agencies as necessary. Coordinate Human Resources Department drills for the Center and Programs. Maintain a centralized system for storing proposals, contracts, reports and audit documents.
Act as Grant Liaison for Center Programs. Provide guidance and consultation as well as receive updates and information for reporting purposes.
Perform other Analyst II job-related duties as required.
Qualifications
All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others.
This position requires the incumbent to maintain consistent and regular attendance; communicate effectively (orally and in writing) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and, adhere to departmental policies and procedures.
Special Requirements
Conflict of Interest (COI)
Background Check and/or Fingerprinting Clearance
Medical Clearance
Travel:
Bilingual: Pass a State written and/or verbal proficiency exam in
License/Certification:
Other:
About California Department of Public Health (CDPH)
CDPH works to protect the public's health in the Golden State and helps shape positive health outcomes for individuals, families and communities. The Department's programs and services, implemented in collaboration with local health departments and state, federal and private partners, touch the lives of every Californian and visitor to the state 24 hours a day, 7 days a week.
Our Shared Vision
CDPH public health professionals, researchers, scientists, doctors, nurses, and other staff members have a shared vision to protect and improve the health of all Californians. We are dedicated to public service and passionate about our work and the people and communities we serve and protect.
Diversity Statement
At CDPH, equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.
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