Fiscal & Grants Management Section Chief

Overview

About this Role
All California Department of Public Health (CDPH) employees perform work that is of the utmost importance, where each employee is important in supporting and promoting an environment of equity, diversity, and inclusivity, essential to the delivery of the department’s mission. All employees are valued and should understand that their contributions and the contributions of their team members derive from different cultures, backgrounds, and life experiences, supporting innovations in public health services and programs for California.

Job Summary: This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by overseeing the daily fiscal and grant management functions of the Center for Laboratory Sciences (CLS) to ensure fiscal responsibility enabling the efficient and timely delivery of public health laboratory services, ultimately supporting health and safety of California’s residents.

The competencies required for this position are found on the classification specification for the classification noted above. Classification specifications are located on the California Department of Human Resource’s Job Descriptions webpage.

Key Responsibilities
40% Direct and supervise the staff performing activities related to fiscal, budgetary, and grant management for the divisions/branches in the CLS. Oversee the staff that develops and analyzes the overall budget of the Fiscal & Grants Management Section of the Business Operations Branch, CLS and reviews it prior to submission to CLS leadership. Make recommendations to management for efficiency and quality improvements and when approved, implement and supervise those changes. Oversee the preparation of the November and May Budget Estimates, Budget Change Concepts, and Budget Change Proposals, Spring Finance Letters and other accounting and budgetary drills. Make recommendations to the Branch management regarding fiscal, contracting and procurement matters. Work with all laboratory branches within CLS, Department Accounting and Budgets Section, and the Program Support Branch to resolve issues. Direct staff in expenditure forecasting, management and control of budget allocation. Manage and track Center laboratories expenditures to ensure they stay within budgetary allocations and keep leadership regularly updated. Oversee staff who track expenditures include the monthly accumulation and analytical interpretation of FI$Cal Online Reporting Environment (FORE) reports generated by the Department’s Accounting Section. This includes monthly reconciliation of FORE to actual State operations expenditures to ensure that CLS is operating in accordance with the State fiscal year and Federal fiscal year budget authority. Plan, organize, manage, direct and review overall workload, activities and operations of the unit. Set priorities, assign tasks and provide supervisory direction. Monitor completion, accuracy and timely submission of assignments and workload. Review and/or sign contracts and purchase orders.
25% Supervise and participate in the yearly state and federal financial and budgetary drills from Accounting and Budgets. Work closely with the CDPH Administrative Division and the Contracts & Purchasing Section Supervisor to ensure the Center’s contracts and purchase orders are within the assigned budget amount. This includes providing guidance or consultation as necessary. Take appropriate action as necessary to resolve issues or problems. Advise and consult with management concerns regarding issues that may impact the Center’s budget. Maintain oversight and tracking of legislative bills and promulgation of regulations that affect the budget and Center and advise management of potential impact. Provide budget guidance and consultation to all CLS Programs and make related recommendations when appropriate.
20% Oversee grant management for the Center including tracking, monitoring and evaluation of grants. Ensure Programs maintain strict adherence to grant guidelines and reporting requirements. Ensure fiscal accountability, programmatic stewardship, and regulatory alignment with the grant agreement. Implement internal controls to uphold compliance standards. Provide grant reports to Center Leadership and CDPH as necessary.
10% Oversee, edit or prepare budget and fiscal reports, spreadsheets, and presentations for CLS leadership, the Director’s Office, and other reporting agencies as necessary. Coordinate HRD drills for the Center and prepare performance reports and employee development plans.
5% Perform other Sup II job-related duties as required. May be required to travel for meetings, trainings or workgroups.

Qualifications
All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability work cooperatively with others. This position requires the incumbent to maintain consistent and regular attendance; communicate effectively (orally and in writing) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and, adhere to departmental policies and procedures.

Conflict of Interest (COI)
Background Check and/or Fingerprinting Clearance
Medical Clearance
Travel: 5% for meetings, trainings or workgroups.
Bilingual: Pass a State written and/or verbal proficiency exam in
License/Certification:
Other: