Overview
About this Role
All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others.
This position requires the incumbent to maintain consistent and regular attendance; communicate effectively (orally and in writing) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and, adhere to departmental policies and procedures.
All California Department of Public Health (CDPH) employees perform work that is of the utmost importance, where each employee is important in supporting and promoting an environment of equity, diversity, and inclusivity, essential to the delivery of the department’s mission. All employees are valued and should understand that their contributions and the contributions of their team members derive from different cultures, backgrounds, and life experiences, supporting innovations in public health services and programs for California.
Competencies
The competencies required for this position are found on the classification specification for the classification noted above. Classification specifications are located on the California Department of Human Resource’s Job Descriptions webpage.
Job Summary
This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by performing highly complex fiscal activities and professional accounting work that includes daily draws, monthly and quarterly reconciliations, and semiannual and annual financial reporting for over ten grants. The Associate Accounting Analyst (AAA) performs highly complex analysis and research to resolve various complex accounting issues using multiple automated accounting systems and procedures. This position may act as Lead in the unit.
Key Responsibilities
40% Monitors over ten grants by performing monthly reconciliations between expenditures and revenue in the Financial Information System for California (FI$Cal) system with balances from the Payment Management System (PMS) or Automated Standard Application Payments (ASAP) accounts. Performs daily draws of funds and remits appropriate funds to State Treasury Office (STO) in conformance with departmental policies and procedures to ensure proper recording of federal funds. Processes FI$Cal revenue adjustments to align with expenditure corrections monthly. Prepares monthly estimated and actual Plan of Financial Adjustment (PFA) drawdowns to ensure sufficient cash to cover departmental operations. Contacts program, budget and accounting staff, controlling agencies (e.g. Department of Finance, State Controller’s Office and STO) and federal agencies daily.
25% Analyzes and records State Controller’s journal entries into the FI$Cal accounting system to ensure proper recording of expenditures and revenue transactions. Monitors authority and appropriation balances monthly for all assigned grants using the Notice of Grant Award documents and Agency Reconciliation Report to avoid discrepancies such as over/under revenue, expenditures, and encumbrances. Notifies program of any issues and suggests appropriate corrective action to the FI$Cal accounting system.
25% Prepares Federal Financial Reports (FFR) for each assigned grant on an as needed basis, including interim, quarterly, semiannual, annual, final and cumulative final FFR. Submits FFR to the appropriate Federal agencies. Maintains Microsoft Excel spreadsheets for each grant for the Indirect Expense Rate for all grants and Support allocations. Monitors federal cash to prevent overspending. Provides assistance to federal and state auditors on their audit of all assigned federal grants on an as needed basis. Analyzes and provides expenditure information for budget drills and projections and provides FI$Cal reports.
5% Acts as lead in the unit and assist with backlog when needed.
5% Performs other job-related duties as required
Qualifications
All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others.
Special Requirements
Conflict of Interest (COI)
Background Check and/or Fingerprinting Clearance
Medical Clearance
Travel:
Bilingual: Pass a State written and/or verbal proficiency exam in
License/Certification:
Other:
About California Department of Public Health (CDPH)
CDPH works to protect the public's health in the Golden State and helps shape positive health outcomes for individuals, families and communities. The Department's programs and services, implemented in collaboration with local health departments and state, federal and private partners, touch the lives of every Californian and visitor to the state 24 hours a day, 7 days a week.
Our Shared Vision
CDPH public health professionals, researchers, scientists, doctors, nurses, and other staff members have a shared vision to protect and improve the health of all Californians. We are dedicated to public service and passionate about our work and the people and communities we serve and protect.
Diversity Statement
At CDPH, equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.
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