Operations Coordinator

Overview

Job Summary

Are you a detail-oriented professional with a passion for public health and operations? Join our team as a Public Health Operations Coordinator, where you’ll play a vital role in ensuring smooth departmental operations and supporting our mission. In addition to managing records, coordinating facility projects, and onboarding new employees, you’ll oversee the daily operations of the Public Health customer lobby, ensuring exceptional service and support through receptionist management. If you’re skilled in multitasking, have strong communication abilities, and thrive in a fast-paced environment, this is your chance to make an impact while supporting the health and well-being of our community! APPLY TODAY!!!

Hiring Range: $42,000.00 – $49,000.00 Annually

This position has an anticipated work schedule of Monday – Friday, 7:30am – 4:30pm, subject to change.
Under FLSA guidelines, this position is non-exempt.

Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

Assists the Operations Supervisor in maintaining operational and administrative efficiency departmental operations. Works closely with other departments in support of the operational goals and objectives.

Essential Duties/Responsibilities
Performs data entry into databases; updates and maintains records, files, documents, etc. Trains others on the database as needed.
Assures proper adherence to Record Retention Policy for all programs within the department and acts as liaison with the Records Center.
Determines appropriate response to requests for records maintaining compliance with applicable laws, regulations, policies, and procedures.
Serves as primary contact for issues and projects related to departmental operations and/or; coordinates with the appropriate personnel. Tracks facility.
Ensures employees have an operational working environment; coordinates employee moves and new employee workstation set-ups.
Facilitates cubical reconfigures, building renovations, remodeling, and construction projects; schedules appropriate contractors as needed.
Works with Digital, Strategy & Technology (DST) to resolve computer issues and troubleshoot problems.
Coordinates and provides all onboarding and offboarding of employees.
Deploys, tracks, and assists new employees with set up of all cell phone and laptop equipment.
Coordinates the distribution and maintenance of all building and room keys for locations.
Ensures accuracy of cell phone statements; communicates with cell phone providers regarding contracts, billing and potential discrepancies, upgrades agency-wide cell phones as required.
Tracks and manages operational contracts, including document destruction, facilities software, medical equipment maintenance, medical waste destruction, water distribution, copier lease and maintenance, and county subcontractors.
Prepares and assists with applicable meetings, committees, and work groups.
Performs quarterly agency safety inspections and resupply First Aid kits.
Assists with vendor selection for repair of departmental equipment.
Provides Fleet support services, including signing out reserved fleet vehicles to employees; confirming that employees are eligible to drive; remediating gas P-card billing; and scheduling repairs and recalls as needed.
Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes.
Perform other duties as required.

Qualifications
Knowledge, Skills & Abilities

Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.
Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills.
Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice.
Ability to demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns.
Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.
Ability to maintain confidentiality.
Ability to compile and maintain accurate records and reports.
Ability to work independently and in a team environment.
Maintain regular and punctual attendance.

Required Education & Experience

High school diploma or equivalent education.
Two years of experience in operations coordination, facility coordination, or related experience.

Associate’s degree in a related field may substitute for one year of the required experience.
Bachelor’s degree in a related field may substitute for two years of the required experience.

Preferred Education & Experience

Records management, administrative support, and/or program coordination experience.

Licenses/CertificatesMust possess and maintain a valid driver’s license.

Pre-Employment RequirementsMust pass conditional post offer background investigation, motor vehicle record check, drug screen, and physical examination.

Work Conditions
Duties are primarily performed in an office environment; some travel may be required. Ability and willingness to respond to sensitive situations twenty-four hours a day, seven days a week, and carry a cell phone. Must be able to safely lift and carry up to 25 pounds.