Overview

Salary: $35,618.70 – $46,245.72 Annually
Location : 200 Piedmont Ave. SE Atlanta, GA
Job Type: Full Time Salaried
Remote Employment: Flexible/Hybrid
Job Number: 2025-10609
Division/Section: Medical-Clinical Svcs/Immunization
Opening Date: 06/30/2025
Closing Date: 7/13/2025 11:59 PM Eastern

Description
Pay Grade: H

This is GRANT FUNDED POSITION subject to available grant funds.

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Who we are. We protect lives. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

What we offer. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact.  No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:

Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play
Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia Residents
Work with a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career
Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role
Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you

As a Administrative Assistant 3 within the Office of Medical and Clinical Services at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.

Job Responsibilities

  • Serve as point of contact for immunization program; provide administrative and technical assistance to internal and external customers; answer, triage and direct all incoming calls for the program
  • Provide administrative support by maintaining immunization inventories and distributing materials to providers as requested; retrieve, open, and distribute incoming mail to program staff, managers and other DPH programs as needed
  • Monitor immunization record requests received via email and fax; utilize GRITS to research and process immunization request for children, adolescents, and adults
  • Orient and train new staff in proper procedures of day-to-day operations of the immunization program; assist with developing administrative job aids and templates for processing immunization record request and other administrative duties
  • Maintain office assessment filing system; collect, organize, file, and monitor IRC site visit forms; collect, organize, file, and monitor district IAP forms, and annually purge documents over 3 years from files
  • Provide SENDSS support to office and district staff, update school and childcare sites in the School and Child Care Database (SCAD), and provide technical assistance related to SENDSS and SCAD
  • Serve as data entry support backup for immunization office; conduct data entry for Vaccines for Children as needed and conduct data entry for Immunization Registry (GRITS) as needed.
  • Handles and protects confidential client and program information when performing administrative duties following HIPAA Privacy Rules.

Minimum Qualifications:
High school diploma/GED and four (4) years of job-related experience;
or
two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

PREFERRED QUALIFICATIONS (BASED ON THE NEEDS OF THE POSITION):

  • Bilingual (able to comprehend and speak Spanish fluently)
  • Associate degree from an accredited college or two years related experience
  • One year of business school or college preferred
  • One year of experience performing general office work to include duties such as telephone usage, filing, typing, handling customers’ questions or complaints, data entry, computer usage
  • Knowledge and skills related to the use of the Georgia Registry of Immunization Transactions and Services (GRITS)
  • Knowledge of current Advisory Committee on Immunization Practices (ACIP) vaccine recommendations.
  • Excellent customer skills, telephone and email etiquette, ability to multi-task and work independently often with minimal supervision and willingness to work as part of a team.
  • Proficient with Microsoft Office software (i.e., word, PowerPoint, excel)
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About Georgia Department of Public Health

Georgia Department of Public Health Commissioner and leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals. A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break.

Employment Information

Current State employees are subject to State Personnel Board rules regarding salary.

DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: DPH-HR@dph.ga.gov.

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

TO APPLY: In order to successfully apply for a position; the hiring agency requires interested applicants to complete the GA Department of Public Health’s Online Employment Application.

This job application can be found at www.dph.georgia.gov. Click on "About DPH" and then “Careers” and locate this position, click “Apply” and begin your application.

ALL APPLICANTS MUST APPLY FOR THIS POSITION AT www.dph.georgia.gov