Overview
Department (OPH) Office of Public Health
Job Description:
Responsibilities
The Clerk II will provide clerical and administrative support for a region-wide project focused on reducing paper use and digitizing existing records. The incumbent will assist in the transition to a computer-based filing system and perform a variety of clerical and administrative tasks to support daily operations as needed in the Western New York Regional and District Offices.
Duties include, but are not limited to:
Scanning and organizing regulatory paper files into an electronic filing system; Assisting with reception duties as needed, including greeting visitors and answering incoming telephone calls in a professional manner; Performing administrative and clerical tasks such as scheduling meetings, monitoring shared email inboxes, and maintaining office paper shredders; Assisting staff with general office support as assigned
This position provides an opportunity to contribute to an environmentally responsible initiative while supporting efficient and effective office operations within a collaborative work environment.
Minimum Qualifications
Associate’s degree in a related field or higher degree in a related field; OR two years of general office, secretarial, or administrative experience.
Preferred Qualifications
Experience with document scanning, electronic filing, and/or records management; Proficiency with Microsoft Office applications, including Word, Excel, and Outlook to create reports, track data, and schedule meetings; Experience organizing and prioritizing tasks; Experience preparing reports, emails and/or presentations that demonstrate effective written and verbal communication skills; Experience handling confidential information.
Conditions of Employment
Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. Travel up to 25% of the time will be required. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will not be available.
HRI participates in the E-Verify Program.
Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans
www.healthresearch.org
About Health Research, Inc.
Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
HRI offers a robust, comprehensive benefits package to eligible employees, including:
Health, dental and vision insurance – Several comprehensive health insurance plans to choose from; Flexible benefit accounts – Medical, dependent care, adoption assistance, parking and transit; Generous paid time off – Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support – Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits – HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program – Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more!
About Health Research, Inc.
Health Research, Inc. (HRI) contributes to the health and well-being of the people of New York State by complementing and enabling the strategic public health goals of the New York State Department of Health (DOH), Roswell Park Cancer Institute Corporation (RPCIC), and other health-related entities.
HRI provides best-in-class resource administration for stakeholders and programs related to the work and priorities of the Department of Health and its other partners. HRI does this through the provision of knowledge, expertise, funding guidance, and fiduciary oversight of sponsored program funding for public health and research programs in concert with community partnerships.
