Overview
Position Overview
The Illinois Department of Public Health is seeking a highly motivated individual to perform complex, specialized secretarial and clerical office support duties, record and document processing, exercising independent judgment, for the Office of Food, Dairy and Devices (FDD). Performs specialized assignments in a FDD specific database, keyboarding, correspondence, calls, forms and reports.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental and vision plans.
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave
Employee Assistance Program and/or mental health resources
These are just a few of the many perks available to all State employees.
Essential Functions
Provides complex specialized clerical office support functions for the professional staff primarily in Food, Dairies and Devices Section, Environmental Health and Regional Health Officer.
Receives incoming calls for the Food, Dairies and Devices program in regard to food processing facilities for FDA Contracts and enters essential information into the database for use by Food, Dairies and Devices staff.
Provides back-up clerical support for Emergency Medical Services, Administrative Law Judge and Immunization Programs.
Prepares travel vouchers for professional staff.
Prepares and sends outgoing mail via interoffice, USPS or UPS.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
Requires the ability to keyboard accurately at 45 words per minute.
About the Agency
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Work Hours: Monday – Friday 8:30 to 5:00
Work Location: 3 Westbrook Corporate Center, Westchester IL 60154
Agency Contact: DPH.HRRecruiter@Illinois.gov
Posting Group: Office & Administrative Support
About Illinois Department of Public Health (IDPH)
About Illinois Department of Public Health
In Illinois, if you have eaten at a restaurant ... required hospital or nursing home care ... vacationed at a campground or swam at a public beach or pool ... drank a glass of milk ... got married or divorced ... had a baby, the Illinois Department of Public Health (IDPH) has touched your life in some important way. Assuring the quality of our food, setting the standards for hospital and nursing home care, checking the safety of recreation areas, overseeing the inspection of milk producing farms and processing plants, maintaining the state's vital records and screening newborns for genetic diseases are just some of the duties of IDPH. In fact, IDPH has 200 different programs that benefit each state resident and visitor, although its daily activities of maintaining the public's health are rarely noticed unless a breakdown in the system occurs. With the assistance of local public health agencies, these essential programs and services make up Illinois' public health system, a system that forms a frontline defense against disease through preventive measures and education. Public health has provided the foundation for remarkable gains in saving lives and reducing suffering. Today, lif...e expectancy is 80 years for women and 74 years for men compared with fewer than 50 years at the at the beginning of the 20th century. In the past, IDPH directed state efforts to control smallpox, cholera and typhoid, virtually eliminated polio, reduced dental decay through fluoridation of community water supplies, and corrected sanitary conditions that threatened water and food supplies. Today, IDPH has programs to deal with persistent problems that require continued vigilance – infectious diseases, such as AIDS (acquired immunodeficiency syndrome), HIV (human immunodeficiency virus), SARS (severe acute respiratory syndrome) and meningococcal disease; foodborne and communicable diseases, such as E. coli 0157: H7, monkeypox, salmonella and West Nile virus; vaccine preventable diseases; lead poisoning; lack of health care in rural areas; health disparities among racial groups, breast, cervical and prostate cancer; Alzheimer's disease; and other health threats -- sexually transmitted diseases, tobacco use, violence, and other conditions associated with high-risk behaviors. In addition, IDPH has been charged with handling the state's response to the COVID-19 pandemic and the threat of bioterrorism. IDPH, which is one of the state's oldest agencies, was first organized in 1877 with a staff of three and a two-year budget of $5,000. IDPH, now has an annual budget of $2.9 billion in state and federal funds, headquarters in Springfield and Chicago, seven regional offices located around the state, three laboratories, and 1,200 employees. IDPH is organized into 12 offices, each of which addresses a distinct area of public health. Each office operates and supports numerous ongoing programs and is prepared to respond to extraordinary situations as they arise.
