Digital Records Specialist-Remote (Day and Night Shifts Available)

Overview

We are seeking a highly organized and detail-oriented Digital Records Specialist to join our remote team. This position offers flexible work hours, including both day and night shifts to accommodate varying business needs. In this role, you will be responsible for managing, storing, and retrieving electronic records with a focus on accuracy and efficiency. You will play a key role in maintaining the integrity of our digital files and supporting operational processes remotely.

Key Responsibilities:
Digital Record Management: Maintain and organize electronic records, ensuring they are up-to-date, accurate, and easily accessible for internal stakeholders.
Data Entry & Quality Control: Input, validate, and update digital records across various systems while ensuring compliance with company policies and data accuracy standards.
System Maintenance: Assist in maintaining and updating digital record management systems, ensuring proper categorization and filing of documents.
Document Conversion: Convert physical records into digital formats using appropriate scanning and conversion tools. Organize and index documents for easy retrieval.
File Retrieval & Organization: Retrieve and provide requested documents promptly. Assist in locating and archiving older digital records as necessary.
Compliance & Security: Ensure that digital records comply with industry regulations and internal policies related to data privacy and security.
Collaboration: Work closely with other departments (e.g., HR, Finance, Legal) to maintain proper digital record-keeping and respond to requests for information.
Reporting: Assist in generating digital records reports and maintain system logs for audits and tracking purposes.
Qualifications:
Education: High school diploma or equivalent; Associate’s degree or higher in a relevant field preferred.
Experience: Minimum of [X] years of experience in digital records management, data entry, or administrative roles. Experience with document management systems or electronic records systems is a plus.
Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Suite, and familiarity with document management software (e.g., SharePoint, DocuSign, or similar systems).
Attention to Detail: Strong attention to detail with the ability to identify and correct errors in digital files.
Organizational Skills: Excellent organizational and time-management skills with the ability to handle multiple tasks in a fast-paced environment.
Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with internal teams and external vendors.
Problem-Solving: Ability to identify issues and resolve them efficiently, ensuring minimal disruption to workflow.
Preferred Qualifications:
Certifications: Any certifications related to digital records management, data privacy, or office administration (e.g., ARMA, CRM).
Experience with Cloud-Based Systems: Familiarity with cloud storage solutions and digital document storage (e.g., Google Drive, Dropbox, OneDrive).
Knowledge of Legal or Regulatory Requirements: Understanding of data privacy regulations such as GDPR, HIPAA, or other relevant compliance standards is an asset.
Work Schedule:
Remote Work: This is a fully remote position. You can work from anywhere.
Flexible Shifts: We offer flexible day and night shifts to accommodate different time zones and business requirements. Candidates must be able to work during both day and night hours as needed.