Overview
We are seeking a proactive and highly organized Remote Administrative Assistant to provide virtual support to our team. This role is ideal for someone who thrives in a fast-paced, digital environment, is tech-savvy, and can manage multiple tasks efficiently with minimal supervision. As a key member of our remote operations, you will ensure the smooth execution of administrative functions and help keep our team running efficiently.
Key Responsibilities:
Provide virtual administrative support to management and team members
Manage calendars, schedule meetings, and coordinate virtual appointments
Draft and edit emails, reports, and other business documents
Handle data entry, file organization, and digital document management
Maintain up-to-date contact lists and internal databases
Assist with travel arrangements, if required
Respond to emails and phone inquiries in a timely and professional manner
Prepare meeting agendas, take minutes, and follow up on action items
Perform light bookkeeping or invoice tracking, as needed
Support project management and special tasks as assigned
Qualifications:
Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
Experience: 1–3 years in an administrative or virtual assistant role
Technical Skills:
Proficient with Microsoft Office (Word, Excel, Outlook), Google Workspace, and Zoom/Teams
Comfortable with task/project management tools (e.g., Trello, Asana, Slack, Notion)
Familiar with cloud storage platforms (Google Drive, Dropbox, OneDrive)
Soft Skills:
Excellent written and verbal communication skills
Strong time management, organization, and attention to detail
Self-motivated and capable of working independently in a remote setting
High level of professionalism and discretion when handling confidential information
Work Schedule:
Remote (work from anywhere)
Flexible hours with availability during core business hours
Occasional evening or weekend availability may be requested depending on team needs
About Shavano Family Practice P.A
Shavano Family Practice truly understands the value of human interaction and communication. We recognize the importance of a client-centered medical experience, which inspires us to create strong and long-lasting bonds with each of our patients. Caring for our patients is our mission and priority. With a complete staff of health care professionals, we are here to provide for you and your family's health care needs.
