Senior Administrative Coordinator

Overview

The Administrative Assistant V works under the general supervision of the Administrative and HR Coordinator for Regional and Local Health Operations (RLHO). Performs advanced administrative and technical assistance work for the RLHO Office of the Associate Commissioner (OAC), also called RLHO Division Office.

Requires highly professional communication skills as this position will support and communicate on behalf of Division Office leadership and staff. Works with the Administrative and HR Coordinator to prioritize and coordinate tasks and deadlines which requires strong attention to detail, independent thinking, time management skills, initiative, and consistent follow-up to ensure that tasks are completed accurately, timely, and of the highest quality. Requires knowledge and use of proper English, spelling, grammar, and punctuation for written and verbal communication.

Support functions include interview and employee onboarding and offboarding coordination, purchasing including requisition entry, meeting (in person and virtual) and webinar coordination, travel coordination, and scheduling and calendar support. Composes correspondence, reports, presentations, and other documents for OAC staff. Maintains an administrative operation manual for the Division Office and assists with record retention activities and HEART/Complaint requests.

Performs front desk and reception coverage, RLHO mailbox management, office supply inventory, and facilities and maintenance requests and serves as backup for these functions as needed.

Knowledgeable of office practices and administrative policies and procedures. Communicates effectively and in a professional manner with internal and external partners. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. This position may be required to work outside of normal business hours during legislative sessions or during emergency response situations.