Administrative Assistant

Overview

Job Summary:
The Wisconsin Research and Education Network (WREN) is a statewide practice-based research network of primary care clinicians and academic researchers. Founded in 1987, WREN is one of the oldest and most respected practice-based research networks in the United States. WREN members conduct high-quality translational research projects in academic settings and “real-world” family practices across Wisconsin. The mission of the Wisconsin Research and Education Network (WREN) is to promote and conduct primary care research and education in partnership with primary care clinicians and the communities they serve.

This position serves as an Administrative Assistant for wide-ranging WREN activities. The Administrative Assistant is part of the infrastructure the UW Department of Family Medicine and Community Health and an essential member of the WREN team. WREN central offices are located in Madison, WI. The incumbent will staff multiple projects across diverse content areas and work with a variety of research teams and stakeholders within the UW and beyond. The Administrative Assistant provides administrative support for the WREN team.

Responsibilities:
Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
10% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
10% Assists with reimbursement for research staff travel and other expenses, including assembling and submitting correct documentation in accordance with appropriate campus, system, UW Medical Foundation, and state policies and guidelines
5% Opens, maintains, and closes Custodian Fund Accounts for Replenishable Checking Account and Temporary Funds to pay research participants